Privacy Policy

1. Controller

Galope GmbH & Co. KG
Rheinpromenade 4a
40789 Monheim am Rhein
Germany
Email: hello@equilumina.de

2. Hosting

Our website is hosted on a vServer provided by Echo AG. When accessing our website,
standard technical server log files are collected automatically, including:

• IP address
• Date and time of the request
• Browser type and version
• Operating system
• Referrer URL

Data processing is based on Art. 6(1)(f) GDPR, as we have a legitimate interest in
ensuring the secure and stable operation of the website.

3. Cookies

We only use strictly necessary cookies required for technical operation.
No tracking or marketing cookies are used.

4. Embedded Services

Vimeo

Our website may embed videos from the Vimeo platform.
Provider: Vimeo.com, Inc., 330 West 34th Street, 5th Floor, New York, USA.
When accessing a video, your IP address may be transmitted to Vimeo.

5. Contact by Email

When contacting us by email, the transmitted data (email address, name, message content)
is processed solely for the purpose of handling your inquiry.
Legal basis: Art. 6(1)(b) GDPR (contract fulfilment) or Art. 6(1)(f) GDPR
(legitimate interest in responding to inquiries).

6. Ticket Purchases & Event Participation

Ticket sales for the Equilumina event are handled via our partner Cavago
(Cavalos Equine Services Ltd.). All data entered during ticket purchase is processed directly by Cavago.

After the purchase, participant data is downloaded and processed by us to:

• send physical tickets
• provide participant information via email
• organise the event

Legal basis:

• Art. 6(1)(b) GDPR – contract fulfilment
• Art. 6(1)(f) GDPR – legitimate interest in event management

7. Data Storage

Participant data received from Cavago is stored on our vServer
in a MySQL database and is used exclusively for the purposes described above.

8. Data Disclosure

Data is only shared when necessary to fulfil event-related obligations, such as shipping tickets.
No data is otherwise transferred to third parties.

9. Your Rights

You have the following rights under the GDPR:

• Right of access (Art. 15 GDPR)
• Right to rectification (Art. 16 GDPR)
• Right to erasure (Art. 17 GDPR)
• Right to restriction of processing (Art. 18 GDPR)
• Right to data portability (Art. 20 GDPR)
• Right to object (Art. 21 GDPR)

To exercise these rights, you can contact us anytime at
hello@equilumina.de.

10. Changes to this Privacy Policy

We reserve the right to update this privacy policy to comply with legal requirements
or changes to our services.